An International Training Programme on "information":

Scientific and Technological Information Management in Universities and Libraries:
an Active Training Environment


This International Training Programme is planned to take place mainly in Brussels, Belgium, during October, November, December 2002. The initiative has been approved by the Flemish Interuniversity Council (VLIR) and is sponsored by the Belgian Government (DGIS/DGIC). This fits in a series of similar international training activities that have been organized since 1991, named MIST 1, 2, 3, KNOW-HOW and STIMULATE 1.

This initiative is aimed primarily at persons with a university degree, who work in universities, information and documentation centers, and libraries, including of course university libraries, and who have a few years of practical experience.

The term Active Training Environment in the title of the project is not only made up to obtain the acronym STIMULATE for the training programme, but it reflects our wish to create really an environment in which each participant is stimulated to get involved actively, supported by the lecturers and the infrastructure provided by the training programme. This fits well into the general worldwide trend away from "teaching" to "learning management".


The main aim of this International Training Program is to offer a stimulating learning environment to participants, who have a function as information intermediary in the area of science and technology, so that they can sharpen their skills in collecting, storing, retrieving, presenting and managing information, which can be of great benefit to the teaching and research activities going on in their institute and to the further development of their organisation and region.

More specific objectives are:

--to provide participants with a clearer view on the importance of information in general and for their environment in particular, 

--to guide them in retrieving information that is publicly accessible on an international scale, and

--to learn them to store, organize, present, manage, publish information resources at personal, institutional, regional or national levels.

After an active involvement in this International Training Program, every participant will have improved the ability to

-- appreciate and explain the importance of access to information for their organisation

-- retrieve information from the Internet

-- present information to users and potential users, using appropriate information technology

-- store information for later retrieval and access by potential users, using information technology

-- train interested persons in the use and management of information, using appropriate presentation techniques

-- apply quantitative methods in decision making related to information systems and services

-- contribute to the planning of the (further) development of an information service

--communicate through the Internet with users of information, information providers, colleagues,…




It is our intention to organize the sessions in such a way that
--the first month is a module at introduction level,
--the second month is a module at intermediate level, and
--the third month is a module at a more advanced level.
Thanks to this modular approach and organization it may make sense to participate during only one or two of the three months, depending on expertise. However, the available scholarships are granted only to persons who will participate for the full three months.

First the participants will be offered an orientation tour of the University and the Library. Then some of the following subjects will be covered.. Of course, due to the limitation in the time available, not all the mentioned subjects can be discussed in each training programme, but a SELECTION will be made by the organisers, depending on the availability of suitable expert lecturers.

1 Microcomputer systems: hardware.
1 Microcomputer operating systems.
1 Microcomputer systems: applications software.
1 Text editing; word processing; desktop publishing.
1 Scientific writing methods.
1 Presentation of data, using a microcomputer.
1 Data communication; computer networks.
1 Internet.
1 Internet services.
1 Electronic mail.
1 World-Wide Web; hypertext and hypermedia.
1 Introductory concepts about information.
1 Internet-based information resources: introduction.
1 Disks for computers.
1 CD-R, CD-RW.
1 Image processing; graphics file formats; photo/image editing.
1 Creating charts to present information.
1 Multimedia / Hypermedia.
1 Statistics for information science: introduction.
1 Business plans for libraries and information centers.
1 Using spreadsheets in the management of libraries and information centers.

2 Data-communications networks and librarians.
2 Selecting and procuring a computer system; writing a proposal for a computer implementation.
2 The information industry and the information market.
2 ISBD = International Standard Bibliographic Description.
2 Formats for computer-based cataloguing = MARC formats.
2 National libraries and national bibliographies.
2 Subject classification schemes and thesaurus systems.
2 Document collection development.
2 Consortia of libraries for the acquisition of electronic journals and databases.
2 Bibliographic databases.
2 Search strategies.
2 Online information retrieval and database searching.
2 Online access databases about journal articles.
2 Electronic newsletters and journals.
2 Computer-network based interest groups.
2 Patent information.
2 Online systems versus CD-ROM.
2 Software packages for local storage and retrieval of bibliographic information.
2 Introduction to the CDS/ISIS software package for information storage and retrieval.
2 The application of CDS/ISIS: searching.
2 The application of CDS/ISIS: editing data in a database.
2 The application of CDS/ISIS: output of selected data to file or printer.
2 The application of CDS/ISIS: developing a database structure.
2 The application of CDS/ISIS: indexing data for fast retrieval.
2 History and future of ISIS.
2 ISIS for Windows: WINISIS.
2 Queuing theory.
2 Citation analysis.
2 Citation searching.
2 The bibliometric laws.
2 Scientometrics.
2 Theoretical and quantitative aspects of information retrieval.
2 Evaluations in information retrieval; evaluation of information retrieval systems.
2 Library automation.
2 Online Public Access Catalogues (OPACs).
2 Management of a library and information service.
2 Architecture of libraries.
2 Orientation of information users; relations with information users.
2 Archives and records management.
2 Archives in the domain of science and technology.
2 Interlibrary lending and co-operation; document delivery: an introduction.
2 Geographic Information Systems (GIS): an introduction.
2 Development of a national or regional information network.
2 The information society.
2 Cultural aspects of the information society and information technology transfer.
2 Copyright; information security; trans-border data flow.
2 Writing a project proposal (for instance related to the establishment of an information network).
2 CD-ROM in a local area network.
2 Developing a web site.
2 Assessing the influence of scientific journals.
2 Z39.50 and related protocols for access to databases.
2 Methods for access to databases through Internet.
2 Providing access to information through public Internet workstations.
2 Client-server systems.
2 Conservation/preservation of printed documents.
2 Conservation/preservation of digital documents.

2-3 Case studies. 

3 Setting up an electronic newsletter.
3 Evaluating web sites.
3 Databases (and ISIS in particular) through the WWW.
3 Downloading of information and record format conversion: principles.
3 Downloading of information and record format conversion: application of Fangorn with ISIS.
3 Implementing integrated database-design in ISIS.
3 An advanced application of MARC in ISIS.
3 Programming in ISIS.
3 Extensions of classical WWW. (Client-based and server-based).
3 Document+ program hybrids.
3 Informetric aspects of the Internet.
3 Artificial intelligence and knowledge representation in information science.
3 Electronic journals: implementation in a library.

About half the time, the participants are guided by experts invited to the university, and they use the other half time to solve problems, to make exercises, to use microcomputers and Internet, to prepare discussions, for self study...

Besides the formal, guided course activities, the participants have access like any regular student at our university 

--to several rooms equipped with microcomputers connected to the Internet,

--to the university library which offers printed material, CD-ROMs and PCs with Internet access,

--to the university restaurant at low student prices.

In addition to the courses taking place at the university campus, study visits are organised.  Possible visits:

--to the Royal (National) Library, in Brussels, Belgium 

--to the European Patent Office in Brussels, Belgium 

--to the Information Service of the Geology Department of the Royal Museum on Africa, in Tervuren near Brussels, Belgium 

--to the library of the Universitaire Instelling Antwerpen, in Antwerp, Belgium, and to the postgraduate school on information and library science which is organised at that university, guided by a inter-university board 

--to the library of the UFSIA (another component of the University of Antwerp

--to the library of the KUL (university) in Leuven, Belgium

--to VLIZ information and documentation center in Oostende/Ostend, Belgium

--to the Documentation Department of the KIT (the Royal Tropical Institute), and to the high school on libraries, documentation and information, both in Amsterdam, The Netherlands. 

More culturally oriented guided visits are included also; these may include trips to the old cities of Brussels, Antwerp, Bruges, Amsterdam, and to the North Sea coast.


Social activities:


-- Welcome reception with drinks and some food.

-- Evening with tasting of some of the world famous Belgian beers accompanied by some Belgian food.

-- Farewell gathering with drinks and food.


Participation/registration fee/costs:

Free of charge (!) for 12 participants from developing countries, selected by the organizers, VL.I.R. (the Flemish Inter-university Council) and DGIS/DGIC. They also receive a grant to cover the costs of accommodation and an airplane return ticket. The long, detailed grant application form is available as a PDF file through the Internet from and more directly from There you can also find an explanation of the procedures to follow to apply for the grant. That PDF file can be printed with the suitable program provided free of charge by Adobe through the WWW:
Grant applications must be received by VLIR before the end of February! (Do NOT send requests for a grant to the organizers, but only to VLIR.)

If this procedure is not suitable for you,
you can ask your local Belgian embassy for a printed version of the application form for the grant, or
you can ask more information through email: (or

All correspondence regarding these grants should be directed to VL.I.R., and NOT to the organizer of this particular Program.

The ideal participant applying for a grant is younger than 40 years, and will be able to apply what has been learned directly in a professional scientific or technical environment afterwards.

-- About 8 other persons can pay a fee that is small in comparison with similar programs. The costs mentioned do NOT include air travel, meals and accommodation, but do include transport from the airport upon arrival, course materials, study visits and social activities. The cost of living in Belgium is not exceptional.

-to participate during the full 3 months: 2400 Euros
-to participate during October plus November :1800 Euros
-to participate during November plus December until winter holidays:1600 Euros
-to participate during October or November 1000 Euros; December until winter holidays 700 Euros
-to participate to particular items selected from the program: 30 Euros per module of a half day

To register without a grant from VLIR, send the registration form (see below) by classical mail together with an international bank transfer payable to
University Library V.U.B., Pleinlaan 2, B-1050 BRUSSEL, Belgium,
with no need for any bank account numbers.
If however this simple procedure is NOT suitable for you, then you can transfer the required sum of money to the following bank account of the V.U.B.:

Fortis Bank located at Warandeberg 3 in B-1000 Brussel, Belgium, account number 001-0686459-66;
and do not forget to mention as a remark: for WD006240 BIBL WER3
The money received by the VUB must be transferred internally to this account of the University Library. (Without this remark, the money may be not retraceable anymore.)


We advise you to register as early as possible: first come, first served: the arrival of your participation fee determines who can participate.

The organizers do not write acceptance letters on request by potential participants, because acceptance and registration are automatic when the tuition fee is received and as long as the number of participants does not exceed 20.


The organizers of the Program normally book a single room in advance as accommodation for each participant, unless a participant writes us that they take care of accommodation on their own; participants pay for their own accommodation.




E-mail (Internet): or or 

Fax  32 2 629 2693 (or 2282)    Tel. 32 2629 2429  (or  2609)    Telex 61051 vubco-b

STIMULATE, University Library, Free University Brussels = Vrije Universiteit Brussel
Pleinlaan 2, B-1050 Brussels, BELGIUM 




The training is mainly organized at the University Library of the Vrije Universiteit Brussel (V.U.B), close to the rich cultural city of Brussels, Belgium.

Information about Brussels (and Belgium) can be found through the WWW; see for instance:

As study trips are perhaps organised to places in neighboring countries like The Netherlands and France, participants should try to obtain also a visum for those countries (so called Schengen visa).


Other information:

Language used is English.

The course director is Dr. Paul Nieuwenhuysen, professor at the Vrije Universiteit Brussel and guest professor at the Universitaire Instelling Antwerpen, Science and technology librarian, and Head of information and documentation, of the Vrije Universiteit Brussel.

Assistant / co-worker is Dr. Patrick Vanouplines, hydrologist, scientific information expert at the Vrije Universiteit Brussel.

Other official supervisors and co-promoters of this programme are

--Prof. Dr. Ludo Simons, University of Antwerp, president-elect of the Steering Committee of the inter-university postgraduate study programme on Information and Library Science.
--Prof. Dr. Raf Dekeyser, K.U.L., Leuven, physicist and head of the K.U.L. university library, one of the largest libraries of Belgium.

Participants obtain a certificate when they have participated actively and successfully. 

The Free University of Brussels (Vrije Universiteit Brussel - V.U.B.) campus is located just outside the centre of the city, and can easily be reached by Metro (subway), tram and bus.

Some more information can be found on the WWW starting from:

A group communication system is available through The group is named “itp-stimulate”. Anybody interested can become a member free of charge.

You can obtain the grant application form from the VLIR web site: see above.

Feel free to distribute this document; this version is dated 15 July 2003.


to STIMULATE, University Library, Vrije Universiteit Brussel (V.U.B.), Pleinlaan 2, B-1050 BRUSSEL, Belgium

I want to participate. So I send this as a letter and pay the registration fee as described in the announcement of the International Training Program.
(So the following is NOT the form to apply for a grant. Do not send this unless you pay the registration fee.)
a. Family name (surname): ...............................
(married female participants please fill in maiden-name as well as name of husband)
b. First or given names (according to your official passport): ..............
Personal address: ...................................
   Electronic mail address
   Telephone, fax, telex:
Date of birth:
Place of birth:
Sex: male / female
Present employment:
   a. Name and address of employer: .................
   b. Since: ../../..
   c. Position – function - specialization
   d. Telephone, fax, telex and/or e-mail of the employer:
Education - studies:
   Name of institute   Degree   Date
Knowledge of English:
   writing: ............... speaking: ............... reading: ...............
Have you  been abroad earlier? Please specify:
Duties that you will carry out after returning to your country:
Date and signature:
Please include a recent photograph, as this will simplify identifying you upon arrival.