Portal for


Application


How to apply:


1. Before applying, make sure you meet the requirements.
 
2. There is no deadline for applications. A PhD can be started any time during the year.
 
3. The application is done online, through the online application tool. In case you obtained your Master degree after 2008 at a Flemish University, you can opt for a shorter registration procedure that doesn't make use of the online application tool (more info here). 
 
4. If you are a VUB-student, you will be able to log in with your VUB-ID.
If you have not yet studied at the VUB, you will be provided with a temporary log in account.
 
5. You can now start your application by completing the required information.
Click here to find out how to correctly complete the form on page 'Program Request'.

6. In the final section 'Document Checklist', don’t forget to upload the following information (there is no specific form):

  •     Passport photo
  •     Identity card or passport
  •     Research topic and Research proposal
  •     Document 'Application form Registration PhD' (without this document, your application is invalid)
  •     CV
  •     Diploma
  •     Motivation letter (if you have a non-Belgian degree)
  •     2 recommendation letters (if you have a non-Belgian degree)
  •     If you are applying in the framework of a joint PhD, please mention this in the uploaded documents.

 
7. If you are having problems with the application tool, please contact the Education and Student Administration: studentenadministration@vub.ac.be (please send an e-mail with a screenshot and situation of your problem).
 
8. The Education and Student Administration which will process your request, will then contact you if any information is missing.
 
9. The Faculty will then evaluate your research proposal.
 
10. Processing an application (from first submission to acceptance) takes between 1 to 3 months.

11. If your application is accepted you will receive a Letter of Acceptance, which you can then use to enrol.
 
 


Enrolment


 
When


You can only enroll when the Faculty has accepted your candidacy.

Even though you can enroll at any time during the academic year, keep in mind that the Letter of Acceptance is only valid for one particular academic year.

Where


The first enrolment is done in person at the desk of the Education and Student Administration, Pleinlaan 9, ground floor.

The subsequent years you can re-enrol online.



Required documents for your first enrolment

  •     Identity card or passport
  •     Letter of Acceptance
  •     Proof of valid health insurance
  •     Possible additional documents as requested in the Letter of Acceptance (e.g. original diploma)


 
Enrolment fee

From academic year 2017-2018 onwards the fees are:

  •     First enrolment for the PhD: € 453
  •     Re-enrolment: free of charge
  •     Last enrolment, year of the defence: € 453


The amount may very between first registration and enrolment during the year of defence.



Re-enrolment


Being allowed to re-enroll the next year depends on the decision of the PhD Progress Monitoring Commission and Research Council, after evaluation of your Progress Report.

If you've submitted your Report in time and no additional deocumentation is requested by the Commission, you will be notified some time in July about your re-enrolment. Especially for PhD candidates coming to Belgium on a visa, keep in mind that if you are too late with your Report, re-enrolment won't be possible before the end of September.