How to apply

FAQ Admissions

Submit application | Programmes | Deadlines | How to apply | Language requirements | Academic requirements | Tuition fees | Scholarships | Enroll & Prepare your stay | Contact

Submit an application

Students who did not obtain a Flemish degree need to submit an application. The application will be processed by the Student Administration Centre and the faculty's selection committee.

If you wish to apply in the framework of a scholarship (like VLIR-OUS) please click here.

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Available programmes

The Vrije Universiteit Brussel offers Bachelor and Master programmes taught in Dutch and English. An overview of our English-taught programmes can be consulted here:

Overview English-taught programs.

International students may also apply for a Dutch program; however a proof of Dutch language proficiency will be requested.

Please note that some programmes have a very specific application procedure via a different application tool. This information is also displayed on the programme overview as shown above.

!IMPORTANT When you apply online make sure you select the English taught variant of the program you wish to apply for. A Ducth taught program will mention (NL) next to its name, the English taught programs will not mention this.

 

 

When to apply

Prospective students are advised to apply as soon as possible, even if they have not yet obtained their degree.

Students who require a visa (non-EEA) need to submit their application before April 1st, prior to the academic year for which they want to enroll. For example: If you wish to enroll in September 2016, your application must be submitted before April 1st, 2016.

Applying before this deadline grants you more certainty and sufficient time to apply for a visa, after having received your (conditional) letter of acceptance.

Deadlines

  • Students who require a visa must apply before April 1st - admissions are closed
  • Students who do not require a visa must apply before June 1st - admissions are closed
  • Students who apply for the Brussels Diplomatic Academy must apply before 1st of June - admissions are closed
  • Students who not require a visa and meet the academic requirements for the Bachelor in Social Sciences must apply before September 1st

! IMPORTANT some programmes follow different admission procedures and/or deadlines. Please check the specific programme pages for more information.

 

How to apply

The application procedure consists of several steps, as depicted above. You will receive a confirmation email after having finished each step. If your application is rejected, you will be informed. Keep in mind that the time needed to screen an application may vary between faculties.

step 1: Online application

step 2: Application fee

step 3: Screenig Admission Office

step 4: Screening faculty

step 5: Send in hard copies

step 6: Letter of acceptance

 

Step  1: Fill out the online application.

The application consists out of a number of steps. You will be asked to fill out your 1) personal details 2) privacy preference 3) prior education 4) social services 5) intake survey 6) program request 7) documents. After this you will have to finalise your application by clicking the 'finish' button, you have to do this before the deadlines as stated above. If you have any questions: check the manual, our SOS application webpage or contact the Admission Office via Admission Office.

Keep the following documents at hand; as you will need them during the application procedure (download the checklist here):

  • Diploma and transcripts of records (mark sheets)
  • Copy of identity card and/or passport
  • A recent passport picture
  • A motivation letter (template, use of template is not compulsory)
  • 2 reference letters (template, use of template is not compulsory)
  • Proof of language proficiency  (more information)
  • Additional special requirements as shown on the programs pages. Special requirements often refer to a motivation letter, recommendation letter or an APS-certificate (for Chinese nationals only).

If you are applying for a PhD please consult this website for more information regarding the admission procedure and requested documents.

A detailed manual can be downloaded here:

You can also consult our SOS application webpage for help during your online application.

Step 2: Application fee

Who needs to pay the application fee?

In line with the Teaching and Examination Regulations, students who did not obtain a degree in Flanders, will need to pay an application fee of 50 euro for each submitted application

How can I pay the application fee?

We only accept payments via bank transfer. It is however perfectly acceptable if you can transfer money to our account with the correct payment information using your credit card, debit card or whatever payment solution is available to you. After you have submitted your application via the online application tool you will receive an e-mail with all payment details within 2 working days. If you do not receive this e-mail please contact us.

Is there a deadline to pay the application fee?

No, however the sooner we receive your payment the sooner we can start processing your application file.
Your application will be screened after we have received the payment of your application fee.

Will my application fee will be reimbured after I'm admitted?

The application fee will be deducted from the tuition fee, once enrolled. Please note that paying multiple application fees will not automatically reduce your tuition fee.

! IMPORTANT Additional costs for the bank transfer are the sole responsibility of the applicant.

Step 3: Screening by Admission Office

After receiving the application fee, your file will be screened by the Admission Office. Note that, in some cases, the reception and processing of the application fee can take up to ten working days.

Adding extra documents

After this screening, you might be asked to complete your application (with additional documents). The documents will be listed in a separate e-mail.

Some programmes have special requirements. These requirements can be consulted on the programme’s webpage under the section ‘admission and registration’. These often include recommendation letter and a motivation letter. Please check these special requirements before applying. Chinese nationals who obtained their degree in China are also required to provide an APS-certificate.

Please note that your file will not be sent to the faculty without these additional documents. Please make sure your application file is complete to avoid any further delay.

Step 4: Academic screening

If approved by the Admission Office, your file will be sent to the faculty. The faculty’s Selection Committee will screen your application and decide on its continuation.

You will be notified of this result by e-mail.

Step 5: Hard copies

If your application passes the faculty’s screening, you may be asked to send in hard copies. If this is the case, the Admission Office will send out an e-mail requesting those hard copies.

Please do not send us hard copies without our specific request.

Step 6: Conditional letter of acceptance

If you are accepted, you will receive a (conditional) Letter of Acceptance by e-mail and (regular) post. You can use the soft copy to start your visa application (if applicable) but please note that the embassy will require the hard copy  in order to issue a visa.

Please note the letter will be sent to the address you provided in the first page of the application website. Make sure your address details are correct to avoid delays.

Please note we only offer conditional letters of acceptance. The conditions can vary from having to follow a preparatory program to having to show your original degree upon time of enrollment

Applicant who wish to receive their letter via courier service can contact the admission office. Your letter will then be kept aside and you will be notified when it's ready. You can then order a pick up via courier service of your choice.

Language requirements

All prospective students need to provide a proof of sufficient knowledge of English (or Dutch if applyingfor a Dutch programme) by meeting one of the criteria as stipulated in our Teaching- and Exam regulation.

Students who took a language test need to make sure the test is not more  than 2 years old.

If you did not take a language test, ask your home institution to provide you with an attestation of the language of instruction if this was English (or Dutch if you are applying for a program taught in Dutch)

Please note that the language requirements need to be met before you can enroll at our university.

 

Academic requirements

Bachelor programmes

When you apply for a Bachelor programme you need to have a secondary school credential that grants you access to a Bachelor degree in your home country . Some credentials obtained in the EEA are deemed equivalent to a Flemish degree of secondary education and grant direct access (if you also have a proof of language proficiency) to our Bachelor programmes. You can find the list here:

List of equivalent secondary school certificates.

Students who not require a visa and meet the academic requirement for the Bachelor in Social Sciences must apply before September 1st

Master and Advanced Master programmes

Each programme has its own specific requirements. After you submit your application, we will verify your degree and transcripts in order to determine whether you are eligible for the programme of your choice. You can consult the respective programme pages for particular pre-requirements.

PhD

Please consult the PhD website for more information.

 

Tuition fees

All Flemish universities in Belgium, including the VUB, are financed by the Flemish government, which results in relatively low tuition fees for students from the European Economic Area (EEA). Tuition fees, however, vary between programmes and are considerably higher for non-EEA students.

Tuition fees always consist of a fixed amount (which is paid once per academic year) and a variable amount which is multiplied by the number of registered ECTS credits.

Below you can find a general indication of the tuition fee for academic year 2016-2017. For a complete list please consult the documents below.

Level EEA regular student non-EEA regular student
Bachelor €230 (fixed) + €11 (per ECTS) €1450 (fixed) + €25 (per ECTS)
Master €230 (fixed) + €11 (per ECTS) €1450 (fixed) + €25 (per ECTS)
PhD €445 (first and last year) €445 (first and last year)

 

Example 1: a non-EEA student who enrolls for the Master of Science in Management for 81 ECTS (60 (master) +21 (preparatory program)) credits will need to pay € 3.475,00 with the calculation as follows € 1.450,00 (fixed amount) + € 25,00 (variable amount) * 81 ECTS.

Example 2: a EEA student who enrolls for the Bachelor of Science in Social Sciences for 60 ECTS credits will need to pay € 890,00.

Detailed overview of the tuition fees:

 

Applications in the framework of a scholarship

Please note that you cannot apply for a scholarship via this application website. Please consult the specific scholarship website for instructions on how to apply.

Information on the different scholarship opportunities can be found here.

To apply for a VLIR-UOS scholarship for one of our four ICP programs you can apply via the following links:

 

When you are accepted

When you are accepted as a student, you can start preparing your arrival and stay in Brussels. All preparatory information for students can be found on MY.VUB.

After the application procedure you will need to enrol in order to become a VUB student. You can find all information concerning our enrolments here.

You can make an appointment to schedule your enrollment here.

 

Contact us

We are availble for all your questions concerning your application. Click here to contact us.

 

Useful documents and links: