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Duplicate of your Qualification

Duplicate of your Qualification

  • A duplicate of the diploma and/or the diploma supplement is only issued in case of loss or theft, if it is damaged or illegible. In most cases a certificate of graduation suffices. This certificate can be obtained free of charge through the Student Administration Centre (SAC), tel.: 02-629 20 09, sac@vub.ac.be.  A duplicate of a diploma and/or diploma supplement can only be obtained once.

    Should you still need a duplicate of your diploma and/or diploma supplement, follow this procedure: send a letter or e-mail to the Vice-Chancellor setting out the grounds for the reprint request and clearly specify whether the request relates to the diploma and/or the diploma supplement.

    Rector Prof. dr. Carolien Pauwels
    Rectoraat - Building M
    Pleinlaan 2
    1050 Brussels
    rector@vub.ac.be

    Each request is screened, and after discussing the matter with the relevant faculty secretariat it is decided whether or not a reprint will be issued. You will be informed accordingly, with a request to pay 50 euros. Once payment has been received, the duplicate of your diploma and/or diploma supplement will be issued to the faculty secretariat, which will contact you.

    N.B. Unfortunately, from 1 April 2016, following a change to the administrative databases, we can no longer issue duplicates if you graduated in an academic year up to and including 2012-2013.

    (Graduation) certificates and scoring lists are, however, still issued on request.

    Certified copy of your diploma and/or diploma supplement

    For this, send your request to the faculty. Each request is screened and you will be contacted, after which you either bring copies yourself together with the original documents or take the original documents to have them copied in situ.

    A stamp of the VUB (Rectoraat) and a date stamp are affixed to the reverse following signature by the Rector. The certified copies are collected in consultation with the student or faculty.

    Translating your diploma

    Some foreign universities, employers and organisations require an official translation of your diploma by a certified translator. Addresses of translators can be obtained from the Court of First Instance.

    Brussels Court of First Instance
    Palace of Justice
    Poelaertplein 1
    1000 Brussels
    Tel.: 02-557 43 02
    http://www.juridat.be/eerste_aanleg/brussel/

    More information

    ·         Student Administration Centre (SAC), tel.: 02-629 20 09, sac@vub.ac.be

    ·         Faculties: http://www.vub.ac.be/faculteiten/

    ·         Department of Educational Affairs, tel.: 02-629 16 09, vmancuso@vub.ac.be

    • Legalisation of a Flemish diploma

    To work or study abroad with a Flemish diploma or certificate, you may have to have the diploma legalised.

    ·         What is legalisation of a diploma?

    ·         Conditions

    ·         Procedure

    What is legalisation of a diploma?

    Legalisation of a diploma or certificate means that a signature on the diploma or certificate, of a person from within education (e.g. rector, professor, director, examination committee member), is 'certified'.

    To top

    Conditions

    In principle, you must have the original diploma (or certificate, scoring list, report, attestation) legalised. You can also have a number of copies legalised.

    Some countries only accept a legalised original diploma and not legalised copies.

    You yourself must ensure that your documents are correctly translated. For this, you can go to your educational establishment or a certified translator.

    To top

    Procedure

    You can go along in person to legalise your diploma (certificate, scoring list, report, attestation). You can also complete the procedure by post.

    Visiting the Diploma Legalisation Service

    You must go to the Diploma Legalisation Service of the Flemish Ministry of Education and Training with your diploma (certificate, scoring list, report, attestation). Legalisation takes place immediately during opening hours. Legalisation is free.

    Contact

    Flemish Ministry of Education and Training
    Diploma Legalisation Service room 1 A 01
    Consciencegebouw
    Koning Albert II-laan 15
    1210 Brussels
    Tel. 0491 99 68 42
    griet.muylaert@ond.vlaanderen.be 

    Visiting hours

    Monday from 9.00 a.m. to 12.00 p.m. and from 2.00 p.m. to 4.00 p.m.
    Wednesday from 2.00 p.m. to 4.00 p.m.

     

    You then still need an internationally recognised stamp, the 'Apostille of The Hague', from the Legalisation Service of the Federal Public Service for Foreign Affairs

    If your documents have been translated by a certified translator, you must first go to the Federal Public Service for Justice (free) and then the Federal Public Service for Foreign Affairs (20 euros per document) for the 'Apostille of The Hague'.

    Contact

    Federal Public Service for Foreign Affairs - Legalisation Department
    Egmont II
    Karmelietenstraat 15*
    1000 Brussels
    Tel. 02 501 32 00 or 02 501 89 00
    Contact form

    Physical address*

    Karmelietenstraat 27, 1000 Brussels

    Postal address*

    Karmelietenstraat 15, 1000 Brussels

    Visiting hours

    Monday to Friday from 9.00 a.m. to 12.30 p.m. and from 1.30 p.m. to 3.30 p.m.

     

    Submitting request by post

    Send your request for legalisation by registered post to the following address:

    Flemish Ministry of Education and Training
    Diploma Legalisation Service, room 1A 01 attn Griet Muylaert
    Hendrik Consciencegebouw
    Koning Albert II-laan 15
    1210 Brussels

    Send one of the following three forms and proof of payment to the Federal Public Service for Foreign Affairs - Legalisation Service:

    ·         Application form for legalisation apostille (Dutch) (59 kB)

    ·         Application form for legalisation apostille (French) (53.5 kB)

    ·         Application form for legalisation apostille (English) (60 kB)

    N.B.: sending your documents by registered post still involves a limited risk that they may be lost. It is safer to visit the Diploma Legalisation Service of the Flemish Ministry of Education and Training in person. This way your legalisation will be completed more quickly.

    The form and content of the diploma and diploma supplement are specified in the Flemish Government Decree of 11 June 2004 (publication date in BOG 6/10/2004). This Decree can be found here: http://www.ond.vlaanderen.be/edulex/database/document/document.asp?docid=13526
  • From the 2015-2016 academic year a new Flemish Government Decree establishing the form of the higher education diploma and the content of the associated diploma supplement comes into force, which can be found here: http://data-onderwijs.vlaanderen.be/edulex/document.aspx?docid=14770

A duplicate of the diploma and/or the diploma supplement is only issued in case of loss or theft, if it is damaged or illegible. In most cases a certificate of graduation suffices. This certificate can be obtained free of charge through the Student Administration Centre (SAC), tel.: 02-629 20 09, sac@vub.ac.be.  A duplicate of a diploma and/or diploma supplement can only be obtained once.

Should you still need a duplicate of your diploma and/or diploma supplement, follow this procedure: send a letter or e-mail to the Vice-Chancellor setting out the grounds for the reprint request and clearly specify whether the request relates to the diploma and/or the diploma supplement.

Rector Prof. Paul De Knop 
Rectoraat - Building M
Pleinlaan 2
1050 Brussels
rector@vub.ac.be

Each request is screened, and after discussing the matter with the relevant faculty secretariat it is decided whether or not a reprint will be issued. You will be informed accordingly, with a request to pay 50 euros. Once payment has been received, the duplicate of your diploma and/or diploma supplement will be issued to the faculty secretariat, which will contact you.

N.B. Unfortunately, from 1 April 2016, following a change to the administrative databases, we can no longer issue duplicates if you graduated in an academic year up to and including 2012-2013.

(Graduation) certificates and scoring lists are, however, still issued on request.

Certified copy of your diploma and/or diploma supplement

For this, send your request to the faculty. Each request is screened and you will be contacted, after which you either bring copies yourself together with the original documents or take the original documents to have them copied in situ.

A stamp of the VUB (Rectoraat) and a date stamp are affixed to the reverse following signature by the Rector. The certified copies are collected in consultation with the student or faculty.

Translating your diploma

Some foreign universities, employers and organisations require an official translation of your diploma by a certified translator. Addresses of translators can be obtained from the Court of First Instance.

Brussels Court of First Instance
Palace of Justice
Poelaertplein 1
1000 Brussels
Tel.: 02-557 43 02
http://www.juridat.be/eerste_aanleg/brussel/

More information

·         Student Administration Centre (SAC), tel.: 02-629 20 09, sac@vub.ac.be

·         Faculties: http://www.vub.ac.be/faculteiten/

  • Legalisation of a Flemish diploma

To work or study abroad with a Flemish diploma or certificate, you may have to have the diploma legalised.

·         What is legalisation of a diploma?

·         Conditions

·         Procedure

What is legalisation of a diploma?

Legalisation of a diploma or certificate means that a signature on the diploma or certificate, of a person from within education (e.g. rector, professor, director, examination committee member), is 'certified'.

To top

Conditions

In principle, you must have the original diploma (or certificate, scoring list, report, attestation) legalised. You can also have a number of copies legalised.

Some countries only accept a legalised original diploma and not legalised copies.

You yourself must ensure that your documents are correctly translated. For this, you can go to your educational establishment or a certified translator.

To top

Procedure

You can go along in person to legalise your diploma (certificate, scoring list, report, attestation). You can also complete the procedure by post.

Visiting the Diploma Legalisation Service

You must go to the Diploma Legalisation Service of the Flemish Ministry of Education and Training with your diploma (certificate, scoring list, report, attestation). Legalisation takes place immediately during opening hours. Legalisation is free.

Contact

Flemish Ministry of Education and Training
Diploma Legalisation Service room 1 A 01
Consciencegebouw
Koning Albert II-laan 15
1210 Brussels
Tel. 0491 99 68 42
griet.muylaert@ond.vlaanderen.be 

Visiting hours

Monday from 9.00 a.m. to 12.00 p.m. and from 2.00 p.m. to 4.00 p.m.
Wednesday from 2.00 p.m. to 4.00 p.m.

 

You then still need an internationally recognised stamp, the 'Apostille of The Hague', from the Legalisation Service of the Federal Public Service for Foreign Affairs

If your documents have been translated by a certified translator, you must first go to the Federal Public Service for Justice (free) and then the Federal Public Service for Foreign Affairs (20 euros per document) for the 'Apostille of The Hague'.

Contact

Federal Public Service for Foreign Affairs - Legalisation Department
Egmont II
Karmelietenstraat 15*
1000 Brussels
Tel. 02 501 32 00 or 02 501 89 00
Contact form

Physical address*

Karmelietenstraat 27, 1000 Brussels

Postal address*

Karmelietenstraat 15, 1000 Brussels

Visiting hours

Monday to Friday from 9.00 a.m. to 12.30 p.m. and from 1.30 p.m. to 3.30 p.m.

 

Submitting request by post

Send your request for legalisation by registered post to the following address:

Flemish Ministry of Education and Training
Diploma Legalisation Service, room 1A 01 attn Griet Muylaert
Hendrik Consciencegebouw
Koning Albert II-laan 15
1210 Brussels

Send one of the following three forms and proof of payment to the Federal Public Service for Foreign Affairs - Legalisation Service:

·         Application form for legalisation apostille (Dutch) (59 kB)

·         Application form for legalisation apostille (French) (53.5 kB)

·         Application form for legalisation apostille (English) (60 kB)

N.B.: sending your documents by registered post still involves a limited risk that they may be lost. It is safer to visit the Diploma Legalisation Service of the Flemish Ministry of Education and Training in person. This way your legalisation will be completed more quickly.